Supplier Information
Florida Encounter is a one-on-one appointment tradeshow. Each appointment is 12 minutes long, with three minutes for "travel time". Florida Encounter enjoys a 50:50 ratio between appointment taking suppliers and meeting professionals and is attended by about 100 delegates each.
Typical Suppliers that attend are Florida CVBs, Hotels, Resorts, DMCs, Parks and Event Venues. After you registered and paid, you will receive your login to your Encounter Dashboard, where you can review the profiles of all attending meeting professionals and much more! The Appointment Requesting Period will open in early January, 2027.
During that period, you can request your one-on-one appointments. You will not be able to see the requests made by others. Afterwards, all requests will be matched by our AI! Mutual requests first, then requests made by you and finally requests made by the Florida Suppliers. Once you receive your schedule, you are able to add, reschedule or cancel any of your appointments via your Encounter Dashboard.
Florida Suppliers, if you would like to maximize your exposure at this year’s conference, please consider one of our many sponsor opportunities.
Is your organization attending both Huddle and
Encounter?
Is your organization attending both Florida Huddle and Florida Encounter? If so, you receive a 10% discount on both shows! ! Please note that any booths reserved via a Bulk Buy do not qualify.
Register for both shows and select "Check Payment". Do not pay by credit card.
Send an email to Huddle@VISITFLORIDA.org or Encounter@VISITFLORIDA.org indicating that your organization registered.
The VISIT FLORIDA accounting department will send you an invoice for both shows with the 10% discount reflected.
We will continue to offer the Bulk Buy option for DMOs and Hotel Management Companies. An email with additional information has been send to your CVB or Hotel Management company.
Booths and Booth Layouts
Non-Appointment Taking Badges: All DMOs have the option to bring a partner (e.g. a hotel) attendee in your booth to sit in on your appointments! You can add one attendee that is not for your organization per 8’ x 10’ booth. For example, your DMO purchases a 10' x 20' for Florida Huddle and can bring two hotel or service partners with you. They will have their own company on their badge.
- Want to create one area on the tradeshow floor for your hotels or destination? Contact us at Encounter@VISITFLORIDA.org to discuss a hard wall, in-line or island set-up for your destination and hotel partners.
- Express Booths: to be able to register for this option, you can't have participated in previous three years in an Express Booth. If you have attended in an Express Booth before, please register for a 10' x 10'.
Single Booth (2027 pricing)
$2,900
- One 10' x 10' booth
- One full conference registration
- Up to 40 one-on-one appointments
- Non-Partner cost: $3,700. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to two additional non-appointment taking badge ($575 / $725 each). All DMOs have the option to bring a partner (e.g. a hotel) attendee in your booth to sit in on your appointments!
- Check with your DMO on Destination Bulk-Buys to potentially save on registration costs. Several CVBs / TDCs have purchased blocks of booths for their partners.
Single-Plus Booth (2027 pricing)
$4,700
- One 10' x 10' booth
- Two full conference registrations.
- Two appointment books, with up to 40 one-on-one appointments each. Appointments will not duplicate.
- You will be able to add the second registration and appointment book in your Encounter Dashboard after registration and payment have been made.
- Non-Partner cost: $6,000. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to two additional non-appointment taking badge ($575 / $725 each). All DMOs have the option to bring a partner (e.g. a hotel) attendee in your booth to sit in on your appointments!
- Check with your DMO on Destination Bulk-Buys to potentially save on registration costs. Several CVBs / TDCs have purchased blocks of booths for their partners.
Double Booth (2027 pricing)
$5,300
- Two 10' x 10' booths
- Two full conference registrations
- Two appointment books, with up to 40 one-on-one appointments each.
- Booth sharing is permitted. Primary registering organization will be the main contact. You will be able to add the second registration and appointment book in your Huddle Dashboard after registration and payment have been made.
- Non-Partner cost: $6,800. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.
Optional:
- Up to four additional non-appointment taking badge ($575 / $725 each). All DMOs have the option to bring a partner (e.g. a hotel) attendee in your booth to sit in on your appointments!
- Check with your DMO on Destination Bulk-Buys to potentially save on registration costs. Several CVBs / TDCs have purchased blocks of booths for their partners.
Express Booth
$1,950
Do you want to try out Florida Encounter without commiting to a full booth? Florida Huddle and Florida Encounter feature an Express Booth option for first-time exhibitors.
- Can't have exhibited in an Express booth in the last three years. If so, please register for a regular 10' x 10'.
- One 6' table with two chairs, one full conference registration and appointment book in the Express Booth area of the tradeshow floor (you will not be placed in your destination's area). The area will be carpeted.
- Due to limited space, full booth builds will not be possible.
- No sharing or additional badges permitted.
- Non-Partner cost: $2,500. Click HERE to join VISIT FLORIDA today and leverage the Partner discount for Florida Huddle/Encounter.